Hospital Inventory Management Software for Accurate Stock Control & Cost Optimization

Hospitals manage thousands of inventory items every day, including medicines, consumables, surgical items, and assets. SWI Hospital Inventory Management Software digitizes end-to-end inventory workflows across departments.

Track stock in real time, reduce wastage, prevent shortages, and ensure uninterrupted patient care with centralized inventory control.

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Hospital Inventory Management Software Dashboard

Why Hospital Inventory Digitization Is Critical

Manual inventory tracking leads to stockouts, overstocking, expired items, and financial leakage.

A digital Hospital Inventory Management System ensures real-time visibility, accurate stock levels, and efficient procurement planning.

Centralized Item & Store Management

Manage all hospital inventory from a single centralized system across departments.

Core Inventory Features

Centralized item master with category, sub-category and unit mapping
Multiple store and sub-store management (main store, OT store, pharmacy store, lab store)
Department-wise stock visibility with real-time quantity tracking
Reusable and non-consumable item tracking with issue and return workflow
Consumable inventory control for wards, OT and departments
Item-wise minimum stock and reorder level configuration
Batch, expiry and serial number tracking (where applicable)
Store-wise stock ledger, valuation and audit-ready reports
Indent-based stock issue and approval workflow between departments
Inter-store stock transfer with complete movement history and timestamps

Hospital Item and Store Management Software

Purchase, Supplier & Procurement Management

Digitize procurement workflows to ensure timely purchasing and vendor transparency.

Procurement Capabilities

Supplier and vendor master management with GST, contact and payment terms
Purchase indent creation from departments with approval workflow
Role-based procurement approvals for transparency and control
Purchase order (PO) generation with item-wise rates and vendor selection
GRN (Goods Receipt Note) entry with quantity, batch and expiry verification
Invoice matching with PO and GRN for error-free procurement
Pending PO tracking and vendor delivery status monitoring
Purchase return and replacement workflow for damaged or wrong supplies
Vendor-wise purchase history and rate comparison reports
Procurement dashboards with budget tracking and cost control analytics

Hospital Purchase and Supplier Management Software

Stock Receipt, Issue & Inter-Department Transfers

Stock receipt entry with batch-wise, expiry date and quantity validation
GRN-based stock updates with invoice and supplier reference tracking
Department-wise stock issue for wards, OT, ICU, lab and OPD services
Indent-based issue workflow with approvals and stock availability checks
Inter-store and inter-department stock transfers with movement tracking
Consumption-based inventory reduction linked to OT, pharmacy and procedures
Return and adjustment workflows for unused, damaged or expired items
Store-wise stock ledger with issue/receipt history and audit trail
Real-time stock availability across main store and sub-stores
Department-wise consumption reports for cost control and wastage reduction

Hospital Stock Issue and Transfer Software

Batch, Expiry & Minimum Stock Level Control

Prevent stockouts and expiry losses with intelligent inventory controls.

Batch-wise inventory tracking
Expiry and near-expiry alerts
Minimum & reorder level configuration
Auto purchase planning insights

Pharmacy, OT & IPD Inventory Integration

Inventory module is fully integrated with pharmacy, OT, IPD, and nursing workflows.

Medicine consumption auto-deduction
OT consumables & instrument tracking
IPD daily usage posting
Auto-posting to billing

Asset & Non-Consumable Inventory Tracking

Track hospital assets and reusable items for accountability and lifecycle management.

Asset tagging and identification
Issue, return & maintenance tracking
Department-wise asset allocation
Asset utilization reporting

Stock summary & valuation reports
Consumption & wastage analysis
Department-wise inventory usage
Purchase vs consumption trends

Inventory Reports & Analytics

Gain complete visibility into inventory cost, consumption, and optimization through real-time dashboards.

Security, Audit & NABH Compliance

Inventory processes must meet hospital quality and audit standards.

SWI Inventory Software ensures traceability, accountability, and NABH-aligned documentation.

Role-based inventory access
Time-stamped stock transactions
Complete audit trails
NABH-ready inventory workflows

Why Choose SWI for Hospital Inventory Management Software?

Accurate Stock · Lower Costs · Better Control · NABH-Ready

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